How to Eliminate Duplicates in Outlook Contacts? – Best Guide


Contact is very important when you want to eliminate duplicates in Outlook contacts. But if you have trouble finding contacts, how do you get in touch? Now this only happens if you lose contact or if you have a duplicate in your address book.

So, if you are looking for a solution to remove contacts in Outlook? Then this blog will help you post a message about the connection problem in Outlook. In this article, we discuss the causes of duplicate contacts in Outlook and the techniques to eliminate them.

Basically, all email services today are not just for sending and receiving emails; It is also used to manage daily important information such as contacts, important meetings and other information.

And since Outlook is one of the most used email software in the world, there are many people returning contacts from Outlook users. Let’s look at the user’s question for a moment to understand the situation better.

The above questions were taken from the Microsoft Community site when searching for questions. In this research, we found that many users are facing the same problem. So, after considering the request, we found a solution to this problem. But before we go to the solution, let’s talk about the causes of duplicate contacts in Outlook.

What is the Reason for Eliminate Duplicates in Outlook Contacts

In this section, we will discuss some of the most common causes of connection errors in Outlook. So just check if there is an explanation for the duplication in Outlook.

  • Synchronizing Outlook files with different devices or systems is known to cause errors in Outlook.
  • If you don’t turn off Allow Duplicates when you import contacts from other email clients, duplicates will appear in your Outlook address book.
  • Duplicate Outlook contacts appear in incorrectly defined Outlook rules.
  • Now you know what it is, what causes duplicate contacts in Outlook? Now let’s see how you can use this rule to identify candidates in Outlook.

Remove Duplicate Contacts from Outlook for Free

We will use Outlook’s built-in export/import function to remove duplicate contacts from the database. This method will also help you remove multiple contacts in Outlook. To do this, follow these steps:

Step 1: Export Contacts from Outlook Mailbox

  • To start, open Outlook and go to the People tab
  • Right-click Contacts in the My Contacts menu
  • Select New Folder from the drop-down menu and name the folder
  • To transfer all contacts to a new folder, expand the contacts in the Contacts folder first and select All Contacts
  • Select File from the drop-down menu, then Open and Export, then Import/Export
  • Select Export as File from the drop-down menu, then select Next
  • Select Comma Separated Values ​​from the Create Data Type drop-down menu, and then click Next
  • Then, after selecting the newly created folder, click Next
  • Use the roaming option to select the desired location.

Step 2: Import Free Duplicate Contacts to Outlook

  • Open the menu and select Import from another application or file from the drop-down menu
  • Then select Comma Separated Values
  • Click Browse and locate a copy of the Free Privacy Policy
  • After selecting the file, click Next Do not import duplicates
  • After completing the task, you can see all your contacts without repeating

Disadvantages of the Import/Export Method

The previous process is fun but takes time because it requires two ways to remove contacts from Outlook. If you make a mistake, you will lose the connection or the integrity of the connection. Is there a good way now to remove contacts from the Outlook address book?

Effective way to Eliminate Duplicates in Outlook Contacts

The manual techniques mentioned above are a good start, but they are somewhat cumbersome and require many steps to perform. Plus, it doesn’t always work, and if it doesn’t, all your efforts will be in vain. So in this case you can take advantage of the automated methods to complete the task. SysTools Outlook Duplicate Remover Software. The program removes all duplicate contacts from Outlook within minutes without causing any data loss. Also, if your Outlook inbox displays duplicate emails, this tool can easily remove them.

It can remove duplicate ANSI and UNICODE files from password protected PST files. It also allows users to remove duplicate email fields. This utility is compatible with all versions of Microsoft Outlook and Windows operating systems. Outlook Duplicates Remover is a standalone application that supports all Outlook data files for Outlook account.

The utility is also widely compatible with every version of Outlook like 2021, 2019, 2016, 2013, and all the below versions. Moreover, this application also supports all Windows versions including Windows 11, 10. The main advantage of using this program is that you don’t have to go through complicated steps because you can quickly remove duplicate contacts from Outlook. Duplicate emails create clutter and take up unnecessary space in your inbox. Therefore, you should delete these duplicate files from your email account. The most complete and convenient solution for deleting unnecessary mailbox data is a tool. It is equipped with all the advanced features to make the process easy and efficient for the users.

Five Quick Work Steps to Eliminate Duplicates in Outlook Contacts

Full Trial Version

You can download our free email data removal software and evaluate this paid tool. Free application has all the features of premium program. However, presentation tools have limitations. Trial version can only delete duplicates 15 Items per folder.

  • First, Downloading and install the program on your computer

Outlook Duplicates Remover

  • To add an Outlook data file, open the tool and select Add File or Add Folder

Add Outlook data files

  • Select the destination to save duplicate Outlook contacts for free

Change destination

  • Select Contacts from the Select Item Type menu

Select Item Type menu

  • Finally, press Next to start the duplication process.

start the duplication process

The Most Important Features of the Software

  • This tool has two options for removing duplicates: in a folder or between folders
  • Eliminate duplicates in Outlook contacts according to multiple properties
  • One of the great features of this software is its ability to extract similar items from Outlook PST/OST/BAK files with various functions such as permanent deletion, move to items deleted, moved to the folder, marked and marked as expired.
  • Preserve the folder hierarchy and meta properties when you delete two copies of an email from Outlook.
  • It supports PST and OST files created by any version of Microsoft Outlook
  • A fully functional trial version is available to test the software
  • It is very compatible with all versions of the Windows operating system.
  • Provides option to remove duplicates from multiple PST/OST/BAK files
  • Option to remove duplicates Outlook items from selected or all folders
  • Remove duplicate PST files without installing Outlook
  • Support for deleting duplicate password-protected Outlook data items
  • Facilitate date range option to extract duplicate items in Outlook Profile
  • Outlook email deduplication software has an option to permanently remove duplicates from your Outlook profile.
  • Generate a duplicate item report in .csv file format

Concluding Words

Duplicate data can cause confusion and use the same amount of storage space in Outlook account. That is why it is very important to get rid of duplicates in Outlook contacts and in this article we provide a free and highly automated way to eliminate duplicates in Outlook contacts. So read this article and choose the policy that best suits your needs.

Read Other Blog: Import MBS Files to Thunderbird


Please enter your comment!
Please enter your name here