Choosing the right software development company for your project is a crucial step on your path to success. When you look at different vendors, know that you will be working with them over the next few months, if not years. Their approach, processes, skills and experience will all play a decisive role in the success or failure of your project.

By choosing a reliable and trustworthy software development company, you will leverage domain knowledge, technical skills, and extensive expertise to create a great digital product.

Read this article to learn more about how to choose the best software publisher for your project.

Tips for choosing the right software development company

Don’t choose the cheapest option

Buying a development team that will build your product is like shopping on Amazon. If you choose the cheapest product, you risk it breaking after a week or two of use.

Buying services also works like this.

If you choose the cheapest offer, you risk paying more at the end of the project. Here are a few reasons why:

1. Cheap service is never high quality

This is simply not the case. This means that you will end up with badly written code that is difficult to work with and to maintain. The team may also not provide the correct documentation – and this will make working on the project even more difficult, especially if you decide to transfer it to another team. All the tech debt will catch up with you later and require you to spend a lot of money fixing mistakes.

2. Owning the source code can be a problem

Some companies that agree to provide software development services at very low rates do not allow you to own the source code. They may offer to license the product or give you a bundle code. It doesn’t seem fair considering you paid for the whole development process, does it?

3. Lack of experience and process

Another problem you might encounter when teaming up with a low-cost service provider is the lack of experience in managing outsourcing projects – whether it’s offshoring or nearshoring. The team might not have the right skills to allow smooth communication during the project, from a low level of English to a lack of processes ensuring transparency. As a result, your project will suffer and the final quality of your product could be compromised.

Don’t choose the cheapest service. Choose the most profitable – a company that offers reasonable rates and has already been successful in delivering similar projects.

If you focus on spending less money now, there’s a good chance you’ll end up spending two to three times as much in the near future. In the worst-case scenario, you might have to rewrite the app from scratch!

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how to choose software development


Another important issue to consider when choosing your partner is the company’s technology stack. Your choice here will depend on your knowledge of the technologies required by your project.

Scenario 1: You know what technologies you need

This is where it pays to hire a software development team that focuses on a particular technology. For example, if you want to build your app’s frontend in React, find companies that specialize in React. By teaming up with an expert, you will increase your chances of success.

Take a look at the company’s website. If you see a lot of logos from different technologies, be careful – it’s impossible to be an expert in 10 different programming languages ​​unless you’re a very large company.

Scenario 2: you don’t know which technologies to choose for your project

If this is your case, the best thing to do is take a closer look at the company’s portfolio to see if there are any delivered projects that are similar to yours. Keep in mind that these examples can also be apps developed for different industries. Even better if you find examples from your industry – you’ll know the company has experience working with companies in your niche.

Ask for customer recommendations and read reviews

Here are two things you can do to get a lot of useful and unbiased information about the software development company that might become your business. potential entrepreneur.

Read reviews

Visit platforms such as or The Manifest to read reviews left by customers of the company. You can also visit Design Rush for more information. If the software development agency you’re looking at doesn’t have a Clutch review or even a profile, take it as a red flag – it means the company is very young and likely inexperienced.

Ask for recommendations

Once you’ve completed your research and think the company might be the right fit for your project, reach out to them and ask for recommendations from previous or current clients. This is a common step in the process of verifying different software vendors, so the company should be prepared to share the recommendations with you. If not, go to the next one.

Expert Tip: The best way to find out if a business is legitimate and its developers have great skills is to ask the local developer community. All it takes is going to local Meetups and asking people for their opinions. The company’s position in the developer community is an important indication of its expertise and approach to creating software.

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Process and communication

Finally, you need to openly question the business about its processes and workflow – focusing on communication, collaboration, and delivery.

Does the company have proven processes in place that help address the most common risks of outsourcing?

Does the company focus on constantly improving its development process?

Does it follow industry standards, such as agile software development methodologies? Note that most IT teams work in Scrum today. So your supplier should use things like daily standups, retrospectives and demos that facilitate communication and transparency.

What project management tools does the company use to increase communication and transparency during the project?

choose the right software development company

Choose the location of the business

Communication is a key factor in the success of your collaboration. That is why you should choose a business in an area where English is a popular second language. In addition, the country of your choice should be known for its excellent technical training.

And that’s why Poland is such a popular choice among companies looking to outsource software development to professional and trusted partners who speak their language and follow global industry standards.

According to HackerRank, Poland is one of the top 3 countries with the best software developers in the world.

And no wonder why:

Every major Polish city has one or more technical universities which produce thousands of qualified graduates.

IT professionals can benefit from the country’s advanced IT ecosystem and hone their skills while working for leading tech giants like Google or Microsoft.

In addition, each city has its community of developers with many meetings, workshops and courses.

And Polish pupils start learning English in primary school, sometimes even in kindergarten!

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Collaboration with a software publisher – case studies

At Napollo, we offer a flexible choice of collaboration options to help our clients find the most suitable way of working with us which is rewarding for both sides of the contract.

Nevertheless, we specialize in building dedicated teams based on the time and hardware type of the software development contract. We believe this form of settlement is the most beneficial option for our clients, and we often start by showing why working within the constraints of inflexible estimates can jeopardize their projects.

What does the temporal and material model consist of?

Unlike the fixed price model, in both time and material, you pay for the actual time spent by the development team working on your project as well as an additional charge that covers all materials and equipment used to deliver your solution. In terms of planning, time and material assumes that project requirements may change and making a detailed and field estimate of time, budget and scope brings no benefit. Instead, all of these are agreed upon with clients on a regular basis.

Here’s how this model works in practice in three collaboration models:

1. Development center dedicated to a hotel giant

Our client, Leonardo Hotels, is part of the Fattal Hotel chain, an Israeli hospitality company that welcomes guests to more than 190 resorts located in 17 countries around the world.

We are the company’s IT and digital transformation partner. Our main goal in this collaboration is to support our client on an ongoing basis to identify and eliminate any issues that may affect the growth of their business. We do this by providing personalized digital tools, optimizing the digital booking funnel, and giving the company’s official website a substantial boost with a well-designed UX / UI.

To this end, we have set up a dedicated development center comprising of hospitality industry business experts, senior software developers and talented junior engineers. During our long-term business relationship, the dedicated development center has remained flexible, creating customized digital solutions that respond to the ever-changing global market context. When needed, the center can quickly adapt to circumstances, onboard new team members, review old solutions, provide updates, or rotate and create new digital tools.

Find out how we support Leonardo hotels in this case study.

2. Team extension

Our client is a leading online store of furniture and home decor accessories that delivers products to thousands of customers in 7 European countries. Our teams helped Home24 development teams optimize their technology stack and provided support in the backend, frontend and mobile areas.

In total, we have formed three separate teams that have extended the capabilities of the client:

The backend software engineering team was responsible for creating a platform for test automation, which enables, facilitates and accelerates automated testing.

Our front end team created the customer front end components using the latest technology.

Finally, our mobile development team rewrote the customer’s mobile app into a modern technology stack, then provided support, created new features, and eliminated legacy code.

Our team extension services have enabled us to assist Home24 in three different areas to position the e-commerce giant for success.

Find out how we helped Home24 with dedicated teams in this case study.

3. Dedicated team

Our client – a global print-on-demand platform, Gelato – was looking to introduce new features, refactor and reduce technical margin, and break the application into smaller modules serving different functions. But the company lacked the necessary resources for these tasks.

To help the company achieve these goals and take their business to the next level, we have put in place a dedicated development team of cross-functional experts.

Our team consisted of dedicated backend and frontend developers, as well as QA / BA specialists. One of the developers served as the team leader. Our team delivered the required solutions using modern technologies and following the Scrum framework of project managers to meet the rapidly changing market conditions.

Our team has developed new key features and is currently supporting the client in reducing technical costs and rewriting application code module by module. From architectural design to development, our team effectively helped Gelato build their application.


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