How to Access QuickBooks Remotely?

Access QuickBooks Remotely

Among all the accounting software available in the market, QuickBooks is the most popular tool among medium and small enterprises. It provides various functions, including billing, reporting, and bookkeeping. The remote access feature of QuickBooks has effectively stood out as the top accounting and financial management solution.

Accessing QuickBooks remotely has been trusted by various users, along with its ability to complete numerous jobs quickly and easily. Hence, this QuickBooks software is unquestionably in the lead. As a result, this software is in high demand, and the Remote login feature is the main reason for its hike. 

In this article, I will cover every detail related to accessing QuickBooks remotely and how companies can access it without facing any issues. 

QuickBooks Desktop Remote Access Image

Why do Organizations Need Quickbooks Remote Access? 

The remote access feature of QuickBooks simply refers to using any system from anywhere in the world to operate the software with a secured server. As a result, people can go through their essential information, emails, and documents using remote access without bothering about their location. 

In the present time, companies are getting more flexible and leaner. Therefore, they require the proper techniques and tools to deal with this changing tendency. The main component of this solution is letting the mobile staff get all the necessary data to function efficiently, irrespective of their location. Another great feature is that using QuickBooks’ remotely accessible feature enables a team to operate the software on multi-user access mode to help them work together on a similar file. The unit can also drop files among two systems.

These features have made life easier for many people, including managers tracking their employees or accountants working with various clients. 

How can users access QuickBooks remotely?

There are three ways in which users can access remote QuickBooks software. Every approach has its advantages and disadvantages. Let’s discuss those three ways to start using remote QuickBooks software.

  • QuickBooks Online

This is the QuickBooks software’s lite version. Although this mode retains most of the essential features, it excludes some features that might be necessary for the organizations. In addition, the users can subscribe to start working with this software using the SaaS model. This version of QuickBooks is ideal for sole proprietors, small businesses, and freelancers who generally use this QuickBooks software for tax and bookkeeping purposes only.   

QuickBooks Online offers several advantages over using it offline. Those are:

  1. Availability of online chat to get 24*7 support
  2. Quickly share the data with the team members through shared access. 
  3. High security of data without the need for backups.

Read also: How to Resolve QuickBooks Error Code 1926?

  • QuickBooks through remote access tool

The remote access tool of QuickBooks enables its users to operate the account on any system having an internet connection. It utilizes Cisco WebEx technology and is a supplemental product provided by Intuit. The product can connect users to remote systems where the QuickBooks software of a company was set initially. The user can also copy folders among local and remote systems, operate the data files, and print locally using this tool.

This approach does not limit users’ access to the company’s files on QuickBooks but lets them operate the entire system virtually. Although, this solution might require special access and involve some security risks. Another benefit of using this tool is that it provides better integration and compatibility.

  • Cloud Hosting

Few users get permission from Intuit to offer remote access to QuickBooks Desktop through cloud desktops, and it is also available based on a subscription program. The significant advantage of cloud hosting in QuickBooks is its functioning as the software functions similarly to the desktop computer where QuickBooks was first installed.

The users need not sacrifice anything using the cloud hosting of QuickBooks as it offers the same feel and looks as the operating system. Additionally, this also lets users access QuickBooks software on smartphones. This is the best amongst all three ways of using QuickBooks remotely.

How to Install Remote Access to QuickBooks?

  • Use your credentials to open the browser on any system and sign in on the official QuickBooks website. 
  • Select “Connect” from the Action column in a box next to the defined computer nickname.
  • To authorize the system, enable phone authentication or type in the passcode. 
  • Click on “Remote access” & end the session. 


The article has covered almost all the possible information and steps to install remote access features in your QuickBooks account. By following the steps till the end, it is ensured that users will be able to use the QuickBooks remote access feature. However, any user still faces the issue of using the quality even after performing all the solutions provided. In that case, it is suggested to contact the error support team of QuickBooks software for further guidance.


Please enter your comment!
Please enter your name here