Executing a commercial fitout requires both careful consideration and thorough preparation. There are several factors to consider and getting swept up in the excitement of planning a new office can lead to costly mistakes and end up leaving you disappointed with the final result. There are design trends that can help you get an idea, but there are also errors along the way. To help you get through the planning phase and on to the actual construction, here are some of the most common commercial business fitout errors to avoid:
Rushing The Planning Phase
The devil is in the details and those details are what will set your company apart from others in the industry. Because the key is equal parts planning and execution, rushing through the planning phase will lead to added expense as having to correct unforeseen issues will cost you more time and money in the long run. Be honest with yourself if you think you might be in over your head and seek professional help.
While some people may be able to sort a fitout themselves, hiring a professional is often the better way to go for something that your entire business depends on. Many people think they will be able to cut costs by doing it themselves, however, they typically find themselves in over their heads. The reality is the cost of contracting a professional will typically save you money by eliminating the inevitable mistakes that come from inexperience.
Not Sticking To A Budget
It is incredibly easy to get carried away with spending and wanting to do little upgrades here and there to make the commercial fitout better. However, the little things add up fast and you can easily end up spending thousands of dollars more than you had originally planned if you do not establish and stick to a budget. Be realistic about what you actually need and can afford and also understand the difference between “need and “want” when working up a budget for a commercial office fitout. One way to be sure you come in on budget is by employing a reputable contractor.
Commercial offices should be a mirror for employees, customers, and clients to reflect the company’s values. Don’t just replicate another company’s layout without finding a way to tailor it to your business or it may come across as phony. Designs should represent the business’s values, achievements, and intentions to set your company apart from your competitors.
Bad Space Management
The layout of the workspace and the flow it creates are crucial to maximizing productivity. Here you will need to decide if you need individual offices, how many and the arrangement. Be aware it is easy to get swept away with design, however, the function should not be sacrificed simply for the sake of creativity. While open floor plans are becoming more popular, the layout must be easy to navigate and designed to make the move as easy as possible.
Not Enough Collaboration Areas
Not assigning enough areas where ideas come together typically means stifling creation and productivity. One of the biggest mistakes people make in the planning phase of a fit out is not allocating enough space for team meetings. Depending on your type of business, you will need to determine how much meeting space your employees will need to work on team projects without disturbing others who may be collaborating on different projects or working independently.
Inefficient Lighting and Ventilation
Two of the most important, but often overlooked, details of a commercial fit-out are lighting and ventilation. Depending on the specific purpose of the office, practical lighting requirements can vary and will often depend on how the space is being used and the number of people using it. For example, larger offices may benefit from larger overhead lighting whereas individual cubicles are sometimes better suited to small area lights. As a lack of oxygen causes slowed cognitive function, adequate ventilation is crucial to a productive workforce.
Failing To Plan For The Future
Failure to consider what your needs might be a few years down the road may require additional improvements to meet the demands of business growth. Failure to take the future into account will almost always end up costing more money-making further upgrades. This is one area where the guidance of a professional office design and fit-out specialist will be invaluable.