Best Methods to Convert Outlook PST to MSG: A Complete Guide

convert outlook pst to msg

Many users send us queries like How do I export a lot of emails from Outlook or How do I Export emails from Outlook to MSG. Therefore, In this post, we will provide solutions to all such queries. So remain connected to know the best ways to convert Outlook PST to MSG. These methods involve a manual approach with step-by-step guidance. We will also discuss utility PST to MSG Converter for easy conversion. However, another utility named Outlook PST Converter can also help you to export PST to MSG. Furthermore, this utility is highly recommended by experts in this field. But before that, let’s discuss both these formats in brief in the below Context.

What is PST File?

Personal Storage Table is a file format of Microsoft Outlook in which all mailbox data is kept such as emails, calendars, notes, journals, contacts, etc. It supports IMAP, POP3, and web-based email accounts. Besides, the PST files are saved on the user’s system, making them easily removable when the email server runs out of space.

What is MSG File?

Microsoft Outlook is the only application that uses the MSG file format. All header parts, the main body, hyperlinks, and attachments are stored in plain ASCII text. Using MSG files offers the benefit of being able to archive and store them. By using MSG files, users can download emails via the POP3 client and view their details even when there is no connectivity. Let us now learn about the reasons for PST to MSG Conversion.

Why do we convert PST file to MSG?

Various Factors are responsible for users looking for ways to export emails from PST file. Following are the primary reasons to export PST to MSG files:

  • The PST File contains numerous emails, and it’s problematic to share selected emails from the PST file. Thus, it is necessary to export PST file to MSG.
  • PST files are usually huge in size. Therefore, people face issues saving PST files in cloud storage.
  • There are high chances of PST file corruption. Converting files from PST to MSG can save the files from data loss and corruption problems.
  • Converting PST files to MSG can also be used for forensic analysis of emails.

Given above are the explanations to convert Outlook PST to MSG. Let us now learn the methods to export PST to MSG files in the succeeding context. If you want opposite conversion and looking for ways to batch Convert MSG Files to PST, then read this blog.

How do I Export emails from Outlook to MSG?

Let us now look into the manual approach for PST to MSG Conversion. In the manual method, There are two methods to export emails from the PST file. The two manual methods are as follows:- 

  1. Manually convert Outlook PST to MSG using Drag and Drop
  2. Convert PST file to MSG Professionally

Let us learn about them in brief in the upcoming paragraph. Firstly, we will start with the manual procedure in the below context. It also includes step-by-step instructions for easy conversion.

Method 1: Manually convert Outlook PST to MSG using Drag and Drop

In this approach, users need to use the drag and drop function to export emails from PST file. Follow the process as mentioned to get good results:

  1. Firstly, create a new folder in your system.
  2. After that, launch Microsoft Outlook on your PC or Laptop.
  3. Now choose the preferred email and drag and drop it into the newly formed folder.
  4. Repeat this process for all the Outlook PST emails to export PST to MSG files.
  5. Finally, zip the folder to send it to other recipients.

This procedure is functional to export PST file to MSG. However, this method is exhausting and requires lots of time and effort. The process has some more drawbacks, which we will discuss in the successive context.

Limitations of Manual Technique

Everybody knows that coin has two sides, likewise, manual methods also have some drawbacks. Thus, Like any other method, manual methods are also not free from flaws. Following are the weak points of Manual Procedure:-

  1. You require to drag and drop each email in this manual way. Therefore, the process is tiresome for every individual.
  2. This approach is not appropriate for the conversion of multiple files. Due to this users have to repeat the process to convert multiple files. 
  3. A Novice user may find it hard to complete the procedure without technical aid. Also he may get confused during the process. 

These are some disadvantages of using Manual tricks. Thus you need another option that is flawless. If you are looking for a much better alternative, try a professional approach. Let us Learn a Professional way to convert Outlook PST to MSG.

Method 2: Convert PST file to MSG Professionally

Manual ways don’t involve any cost. But this method is not suitable and has limitations. To fix this problem, we have a professional technique. In the professional procedure, we will use PST to MSG Converter. It is the best utility to export PST to MSG files. The tool is also suitable for non-tech users due to its user-friendly interface. Moreover, you can convert multiple Outlook data file(.pst) to MSG at once with this software. Also, It has some advanced features for effortless and safe conversion like batch conversion, preview feature, high compatibility, and so on. Moreover, the utility is widely compatible with all versions of Windows Operating Systems. Finally, let us sum up the complete blog in a few lines.

Final Thought

This informative post describes two solutions to convert Outlook PST to MSG. It includes a Manual and a Professional approach to easily export emails from PST file. Here you can learn the steps of the conversion using manual ways. However, Manual tricks have some limitations like the slow process, confusing steps, and many more. Therefore, I recommend users opt for a professional method for an easy and fast conversion. We hope you find this content informative and helpful.


Q-1. How to convert PST files to MSG?

  • There are two approaches to effortlessly convert PST file to MSG. One is a manual technique using the Drag and Drop Function. The other procedure is by using the professional tool PST to MSG Converter. You can use any of the solutions as per your requirements. I hope you got your answer to How to convert PST files to MSG easily.

Q-2. If I am a user from a non-tech background, which method will work best for me to  Convert Outlook PST to MSG?

  • If you don’t have enough technical knowledge then I suggest you don’t go for manual techniques. Using manual techniques may harm your data due to a single mistake. Instead, try the professional method. It is a safe and secure method to convert PST file to MSG. Furthermore, It has an interactive and self-explanatory interface. Thus you can use it easily without taking any help.

Q-3. Can we convert multiple PST files at a time?

  • Yes, it is possible to convert multiple PST files at once by using the Professional tool mentioned above. It allows batch conversion facility to users. It enables effortless conversion and saves a lot of time and effort of the user.




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